Accounting Specialist I

Performs essential duties and responsibilities in the following areas which may include, but are not limited to those listed and are subject to change:

1. Adheres to the Credit Union's core values and Service Standards in carrying out GreenState's mission and vision.

2. Demonstrates a positive member service (internal and external) focus at all times.

3. Demonstrates teamwork in all interactions with coworkers and in the completion of all duties and responsibilities.

4. Ensures confidentiality of member information.

5. Supports a diverse and inclusive work environment.

6. Plays a vital role in enriching the community by participating in community service organizations and/or Credit Union sponsored events, on an annual basis.

GL and Account Reconciliation
7. Responsible for monitoring and reconciling credit union clearing (GL and DDA accounts), suspense and exception general ledgers.

8. Reconciles the credit unions daily cash letter.

9. Ensures the share and loan detail totals equal the related gl accounts.

10. Reconciles correspondent bank accounts on a daily and monthly basis (i.e. FRB, PCBB, FHLB, US Bank).

11. Properly tracks and reconciles amusement park tickets (i.e. Adventureland, Lost Island).

12. Responsible for research and follow-up of all outstanding reconciliation items to ensure items are resolved in a timely manner.

Accounts Payable
13. Monitors Accounts Payable email box and Accounts Payable folder to ensure timely processing of invoices.

14. Reviews all invoices for appropriate approval(s) prior to processing.

15. Accurately enters invoice information into Banktel for final approval, including properly coding of fixed assets and prepaids.

16. Schedules payment of invoices according to cash discount potential and payment terms.

17. Reconciles vendor statements; researches and corrects discrepancies.

18. Ensures vendor credit memos are processed in a timely manner.

19. Prepares and processes payment batch files by check (i.e. avidpay, manual), globalV credit card and ACH.

20. Processes donation and contribution check requests.

21. Assists vendors and other departments with questions regarding status of invoices.

Wire Transfers
22. Monitors correspondent bank balances (i.e. FRB, NCB) and originates wire transfers, as needed.

23. Processes and initiates posting of incoming member wire transfers.

24. Processes outgoing wire transfers; domestic, foreign (treasury management only) and correspondent bank.

25. Ensures all wire transfers have been OFAC checked by Fraud prior to processing.

Other Departmental Processes
26. Processes FRB check adjustments.

27. Orders all cash for the institution (branch and ATM) from the Federal Reserve, on a weekly basis.

28. Ensures timely completion and reporting of the regulatory FR2900 report.

29. Responsible for the accurate transmission of check file(s) to the Federal Reserve.

30. Provides support and assistance to Credit Union staff, members and other financial institutions for all functions processed by Accounting through timely attention to requests (i.e. phone, email, mail).

31. Assists branches/departments with problem-solving, balancing and other issues related to end of night processes.

32. Performs any other temporary or permanent duties as assigned.

Resource and Innovation
33. Acts as a leader and resource for Accounting Processors by assisting with the completion of daily duties and routine troubleshooting.

34. Identifies opportunities for efficiency and/or effectiveness improvements, including looking for opportunities to reduce human errors.

1. 2-year Accounting degree or one to three years of financial institution or other related work experience.

2. Previous experience with Accounts Payable processing preferred.

3. High school diploma or the equivalent (i.e.: GED).

4. A solid understanding of general ledgers (i.e. debits, credits).

5. High level of accuracy and attention to detail.

6. Strong problem-solving skills.

7. Ability to perform basic math calculations.

8. Proficiency with related computer applications, spreadsheets, word processors and database applications.

9. Ability to prioritize and organize work efficiently, to handle large volumes of work.

10. Positive attitude, team first focus with an emphasis on providing outstanding member service in addressing a wide variety of staff questions and concerns.

11. Be actively involved and a strong team player within the department, with the ability to cross-train in a variety of tasks.

12. Ability to develop and maintain effective working relationships with co-workers and outside vendors.

13. Self-motivated with the ability to work with limited direct supervision while maintaining focus on detail-oriented projects.

14. Ability to follow oral and written instructions.

15. Good oral communication skills, interpersonal skills, telephone and email manners and etiquette.

16. Reports to work punctually, works all scheduled hours, and works overtime as necessitated by business demand.

17. Must be Bondable.

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