As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Department of Atmospheric Sciences, within the College of the Environment, is one of the top three programs in the United States for undergraduate and graduate education. It has 22 academic faculty, approximately 70 graduate and 70 undergraduate students. The Department grants Bachelor of Science, Master of Science, and Doctor of Philosophy degrees and offers a minor in Atmospheric Sciences. It is the only Atmospheric Sciences undergraduate program in the Pacific Northwest. Faculty in the department have authored more than a dozen textbooks currently used for instruction around the world.
The College of the Environment promotes diversity and inclusivity among our students, faculty, staff, and public. We strongly encourage applications from candidates whose experiences have prepared them to fulfill our commitment to inclusion and have given them the confidence to fully engage with individuals from a wide spectrum of backgrounds. The University of Washington (UW) is located in the greater Seattle metropolitan area with a dynamic, multicultural community of 3.7 million people and a range of ecosystems from mountains to ocean. The UW serves a diverse population of 80,000 students, faculty and staff, including 25% first-generation college students, over 25% Pell Grant students, and faculty from over 70 countries.
The Department of Atmospheric Sciences has an outstanding opportunity for a Student Services Coordinator. This individual will manage student services operations, including academic counseling and related administrative activities in a collegial and collaborative environment. The person in this position is supervised by the Department Administrator, and provides support to the Chair, the Graduate Program Coordinator and the Undergraduate Faculty Adviser.
GRADUATE STUDENT SPECIFIC ADVISING •Advise both prospective and current graduate students regarding registration, academic planning and progress, schedules, scholarship, graduation procedures and personal issues; authorize course registration. •Coordinate graduate student recruitment, including processing and preparing applications for review, compiling and maintaining review data, preparing applicant rankings, coordinating review meetings, corresponding with applicants, coordinating applicant visits and travel with the other department staff. Communicate with applicants, faculty, and the Graduate School about admission decisions. •Advise and assist graduate students to set up supervisory committees, master’s/PhD candidacy/doctorate exams, and thesis procedures. •Actively recruit graduate students: respond to all inquiries regarding application to the program, arrange recruitment visits and faculty meetings, attend campus career fairs, participate in name exchange programs and diversity recruiting programs/events, and develop recruiting strategy with Graduate Program Coordinator and Chair. •Plan and coordinate autumn orientation events for graduate students, including first-year student reports, administrative meetings, and social events.
UNDERGRADUATE STUDENT SPECIFIC ADVISING •Advise both prospective first-year and transfer students regarding admission and course preparation and transfer evaluation. Participate in summer Advising & Orientation sessions (2hrs per week). •Advise current undergraduate majors regarding admission, academic planning and progress, schedules, scholarship, course exceptions, graduation procedures, and personal issues; authorize course registration. •Review undergraduate transcripts for satisfactory progress once per quarter and set follow-up meetings with students as needed. •Actively recruit and retain undergraduate students: respond to all inquiries, encourage at least quarterly meetings with the adviser for each undergraduate major, and develop recruiting strategy with undergraduate program adviser and Chair. •Organize and facilitate informational meetings and social events for undergraduate students.
GENERAL ADVISING •Maintain confidential student records, both paper and electronic. •Maintain department graduation and thesis lists and archives. •Design, develop, and maintain applicant and student tracking tools; prepare and disseminate progress and statistical reports to staff, undergraduate faculty adviser, graduate program coordinator, chair, and faculty. •Serve as liaison between students and faculty/other staff. •Assist faculty with grading issues and disciplinary actions. •Maintain knowledge of campus services available to students in need (UW Counseling Center, Student Financial Aid, UW Career Center, etc.) and counsel students and faculty on their use. •Interpret, integrate and apply University, College and Departmental requirements and procedures as they pertain to student services. •Maintain a working knowledge of environmental degree programs across campus and advise students concerning degree options and requirements. •Create, develop, update, edit, and maintain academic print and website materials (graduate program guide, program descriptions, orientation materials, course information & checklists); create and maintain student and outreach email lists. •Distribute information for students, faculty, and advisers as appropriate on events, projects, conferences, internships, summer opportunities, scholarships, etc. via email and bulletin boards. •Attend advisers’ meetings and workshops, including College and environmental/STEM advising groups; maintain relationship with College and environmental/STEM advisers. •Act as a liaison with the UW Graduate School, Admissions Office, Undergraduate Advising, Registrar’s Office, International Student Services, and other UW resources as needed to assist students and applicants and resolve problems. •With curriculum committee, maintain and update undergraduate and graduate curriculum; coordinate and prepare new course, course change and program change applications. •Advertise courses to related environmental disciplines, to advisers across campus, and to other targeted groups. •Advise faculty and students on curriculum and how it interfaces with UW/College/Graduate School requirements.
FELLOWSHIPS & SCHOLARSHIPS •Coordinate application and selection process for departmental graduate and undergraduate student awards and scholarships. •Coordinate with the Administrator and Grants Manager to maintain graduate appointments, payroll designation, insurance eligibility, tuition authorization, fellowship administration; advise students on fellowship opportunities; comply with graduate student union policies for appointments. •Work with Graduate Program Coordinator to assign teaching assistants in ATM S courses. Hold the annual TA lottery and announce final roster to department. •Allocate Top Scholar and GSFEI funds through the Graduate School’s MyGrad program and request tuition waivers as needed for students on fellowships. •Advise departmental K-12 Outreach program group. •Additional duties as required.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
REQUIREMENTS: •Current University of Washington employee. •Bachelor’s degree and two years’ experience in student services and administrative operations. •Demonstrated written and oral communications skills. •Experience and competence in communicating and working with a diverse group of students, faculty, administrators, and the general public. •Excellent organizational skills, ability to work independently and with groups, set priorities, organize multiple, complex tasks simultaneously, with demonstrated attention to detail. •Knowledge of FERPA requirements and ability to handle confidential/sensitive issues with tact and fairness. •Proficiency in MS Word and MS Excel. •Demonstrated problem solving skills. •Self-motivation and ability to act independently.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
DESIRED: •Master's Degree •Familiarity working with UW administrative systems (DARS, SDB, EARS, MyGradProgram). •Familiarity with graduate student union rules and policies for hiring. •Experience with both undergraduate and graduate advising. •Experience with University of Washington curriculum application procedures.
CONDITIONS OF EMPLOYMENT
Requires occasional evening event attendance (2-3 times per year).
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.