As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Husky Union Building (HUB) serves as the center of the UW community life, and enhances the student experience through an extensive variety of cultural, educational, social, and recreational programs. These programs provide the opportunity to balance course work and free time in the Husky Experience. The HUB is a student-centered organization that values participatory decision-making. Through volunteerism, its boards, committees, and student employment, the HUB offers first-hand experience in citizenship and educates students in leadership, social responsibility, and values. In all its processes, the HUB encourages self-directed activity, giving maximum opportunity for self-realization and for growth in individual social competency and group effectiveness. The HUB has an outstanding opportunity for a Manager of Finance and Business Operations. The Manager for Finance and Business Operations leads department staff and students on all initiatives related to the accounting and financial operations of the Husky Union Building (HUB) and related services. The position is responsible for the development and management of the department's institutional state, activities fees, self-generated, and development budgets totaling more than $6 million. Promising candidates will possess a passion for working in a student-centered environment, is able to teach financial management and lead by example with staff and students, and can make sound administrative data-driven decisions through collaborative processes to advance the department's mission and strategic goals. Reports to the Director and serves as a member of the HUB Leadership Team. Responsibilities:Budget, Transaction, and Operational Management*Manage the processes for self-sustaining, state, and Services and Activity Fee budgets. Collaborate with the Director in the preparation and defense of budget requests for student fees and state funding.*Direct the preparation of financial transactions, ensure compliance with generally accepted accounting principles and with state and University accounting policies, manage departmental preparation for audits, prepare financial reports for distribution to other unit managers, work with auditors during audits of financial statements.*Prepare journal vouchers, cost transfer invoices, and other documents to transfer funds to and from various budgets for RSO allocations, recharges, budget allocations, reconciliations, and other transfers.*Maintain system of internal controls, ensure accountability and proper authorization for transactions, security over cash and other assets, and propose enhancements to respond to changes in operations.*Develop, implement, and interpret financial policies and procedures affecting all HUB and supporting units to ensure compliance with generally accepted accounting principles and state and University accounting policies and records retention schedules.*Design, develop, and manage financial tracking, accounting and reporting systems. Monitor departmental budgets, prepare and present reports to Director as needed and make recommendations in response to changing operating circumstances. Translate complex financial data into general summaries.*Provide budgetary assistance to other departments / units (i.e., Q Center, D Center, Student Legal Services, Fraternity and Sorority Life, Student Veteran Life, etc.) as prescribed by Director.*Advise officers of ASUW, GPSS and STF on financial and budgetary operations.Business Operations and Financial Planning*Prepare, analyze monthly financial reports and other financial information as required. Prepare financial forecasts and long-range planning of self-sustaining budgets.*In collaboration with the Director's Team, identify and develop business plans for future partnerships and revenue sources.*Develop and recommend operational goals, policies, and procedures. Work with HUB staff on special projects.*Security Role designee in HR/Payroll system authorized to preform basic HR/Payroll onboarding and maintenance transactions, including I-9 verification. In collaboration with the Finance Team, oversees the payroll functions of the HUB and supported units. Serves as a member of the HUB/HR/Payroll Modernization Readiness Team.*Monitor leased operations, fiscal reports and lease compliance (i.e., branch bookstore, banks, ATM's, style shops). Maintain a monitoring system to report lease end dates so timely review can occur.Supervision of the Finance Unit*Provide strong leadership and supervision for the HUB finance tram. Responsible for the selection and supervision of 3 full-time staff and approximately 4-5 student staff. Assist Student Technology student assistant with payroll paperwork.*Develop and provide oversight for accounting and cashier unit budgets, authorize and control expenditures, develop plans for future expenditures.*Maintain internal accounting computer network, develop policies and procedures for accounting unit.*Attend HUB Director's Team meetings and serve on the HUB Leadership Team. Collaborate in the development of a long-range, strategic vision for the union facilities.*Membership in various HUB, University, and student committees.Related duties as assigned.SupervisionReceived from the HUB Director.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Qualifications*Bachelor's degree in business, public administration, or related field and 3-5 years demonstrated experience in financial management, accounting and auditing.*Experience with computers, fund accounting, and other financial software as well as Microsoft Office applications.*Excellent verbal and written communication skills; ability to communicate diplomatically and effectively with staff and students alike.*Strong analytical skills.*High attention to detail and accuracy.*Demonstrated high level of professionalism and judgement.*Experience with supervision of a diverse staff.Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.Desired Qualifications:*Master's degree in Business or Public Administration.*Experience with UW financial systems.*Experience with long-range financial analysisApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.Priority consideration will be given to applications received by 8/6/2019.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.